Project Tracking Methods

Project tracking methods are like having a trusty compass guiding you through the treacherous waters of project management. It’s the art of closely monitoring and measuring the pulse of your project’s progress and performance. Additionally, project tracking allows you to keep tabs on tasks, milestones, timelines, resources, and budgets. Ultimately, this ensures everything stays in shipshape order.

When you have access to effective project-tracking methods and tools, you gain control over the outcome of your project. You can quickly identify and address potential challenges or problems. Further, you can also recognize and take advantage of opportunities that arise. Essentially, these tools and methods empower you to manage your project effectively and make informed decisions throughout its course. Project tracking keeps you in the captain’s seat, maintaining a clear view of your project’s trajectory, enabling you to make well-informed decisions, and ensuring your ship sails smoothly towards triumphant success.

Project Tracking Methods

Essential Project Tracking Methods:

Gantt Chart

Gantt chart

Efficiently tracking project progress using a Gantt chart involves harnessing the power of visual organization. As tasks are completed, the chart gets updated, making it easy to see what milestones have been reached and what work remains. In addition, it allows you to quickly see completed tasks, tasks in progress, and tasks that still need to be done with just a quick look.

The Gantt chart is also helpful in meeting project deadlines, finding potential problems, and making the best use of resources. In essence, it serves as a dependable guide, ensuring that your project stays on the right track toward success.

Learn more about Gantt Chart here:


When it comes to tracking project progress, a roadmap serves as a valuable navigational tool. Creating a roadmap involves outlining the project’s objectives, key milestones, and deliverables in a strategic and visual manner. As the project progresses, the roadmap allows for a holistic view of the overall direction and progress made towards reaching each milestone. Regular updates to the roadmap help in tracking the completion of critical tasks, adjusting priorities, and aligning with project goals. By keeping stakeholders informed and providing a clear overview, the roadmap facilitates effective communication, collaboration, and decision-making throughout the project lifecycle. Utilize the power of a roadmap to steer your project toward success and keep everyone on the same page.

Burndown Chart

burndown chart

A burndown chart serves as a powerful instrument for staying on top of your project’s trajectory. This chart provides a visual representation of the remaining work versus time. Additionally, it offers a clear indication of project’s progress. As tasks are completed, the chart reflects a downward trend. Also, it showcases the decreasing workload over time. By comparing the planned progress with the actual progress, the burndown chart identifies any deviations or delays from the original schedule. Thus, this valuable insight allows you to make informed decisions, take corrective actions, and ensure timely completion of the project. With its ability to track progress and visualize the remaining work, the burndown chart keeps you informed and focused.

Other Common Project Tracking Methods:

  1. Critical Path Method (CPM):

    • CPM is a mathematical technique to identify the longest sequence of dependent tasks in a project. Therefore, we call this the critical path.
    • By tracking critical path tasks, you can focus on activities that directly impact project duration.
    • Project management software often includes CPM calculations.
  2. Earned Value Management (EVM):

    • EVM combines cost, schedule, and scope metrics to assess project performance.
    • Key EVM metrics include Planned Value (PV), Earned Value (EV), and Actual Cost (AC).
    • EVM helps you determine if your project is on budget and on schedule.
  3. Burn-Down and Burn-Up Charts:
    • These charts visually represent the remaining work (burn-down) or completed work (burn-up) over time.
    • Agile project management often uses these charts to track progress during sprints or iterations.
  4. Milestone Tracking:

    • Milestones are significant project events or goals.
    • Track milestones to ensure you meet key objectives at the right time.
    • You can track milestones using Gantt charts or specialized milestone tracking tools.
  5. Resource Allocation and Resource Histograms:

    • These methods help track resource availability and workload.
    • Resource histograms show allocation of resources to tasks over time.
    • Use these tools to prevent overloading team members or equipment.
  6. Project Dashboards:

    • Dashboards provide an overview of project performance through visual data.
    • They can include charts, graphs, and key performance indicators (KPIs) to track project health.
  7. Status Meetings and Reports:

    • Regular team meetings and status reports keep everyone informed about project progress.
    • Use these meetings to discuss issues, updates, and potential roadblocks.
  8. Issue and Risk Tracking:

    • Maintain a log of project issues and risks.
    • Regularly review and update this log to ensure you promptly address those problems.


Remember that the choice of tracking method depends on your project’s nature, size, and complexity. But, a combination of these methods may be most effective for comprehensive project tracking. Therefore, as you gain experience in project management, you’ll develop a sense of which methods work best for specific situations.

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