Closing the project

Completing a project is not as same as closing a project. Closing the project involves three criteria:

  • Assure all work is done. 
  • Execute all agreed upon project management processes.
  • Obtain formal recognition of the project’s completion from stakeholders. 
closing the project

Steps to close the project

  1. Assure all work is completed:

    There is a chance you may have overlooked one of your tasks. For instance, the project team made a change that required re-prioritizing work, but unfortunately, did not follow through. By conducting a review before project completion, you may have realized that you overlooked and consequently left this task incomplete. By reviewing the project before closure, you can ensure all work is completed, avoiding the need for future revisits.

  2. Execute agreed project management processes:

    Next, the project manager should execute all agreed-upon project management processes. Sometimes, the project manager might overlook a few managerial tasks. For instance, you may need to ensure the signing and processing of contracts. Despite completing the project months ago, you may realize that neither you nor the vendor signed the contract. This crucial misstep might leave both parties vulnerable.

  3. Formal recognition from stakeholders:

    Finally, closing a project requires obtaining formal recognition and agreement from key stakeholders. Without formal approval from all stakeholders, certain individuals may request project adjustments, assuming that the project is still ongoing.

In summary, the project manager must ensure that they do not overlook any details when closing the project. Unclosed projects can negatively affect your team’s time, efforts, and credibility.

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